Office Administration & Reception Services

Main objectives of the role

• Space and Facility Management: Ensure the proper functioning and maintenance of workspaces (offices, meeting rooms, common areas).
• Environment Security: monitor the security procedures in place and manage the company’s badges.
• Supplier Relations: Manage relationships with external service providers (maintenance, cleaning, security, etc.), monitor contracts and interventions, ensuring service quality.
• Equipment and Infrastructure Maintenance: Oversee and maintain technical equipment (HVAC, lighting, etc.), handle repair or replacement requests.
• Cost and Resource Optimization: Suggest solutions to optimize the use of space, consumables, and facility-related costs.
• Phone System Management: Handle incoming and outgoing calls, direct calls to the appropriate person or department, and address requests professionally.
• Physical Reception of Visitors: Greet visitors, clients, and partners, provide direction, and ensure a courteous and efficient reception service.
• Meeting Room Management: Plan and organize meeting room bookings, prepare rooms (equipment, layout, etc.), and ensure proper usage.
• Administrative Support: Handle administrative tasks related to these functions, such as agenda management, preparing documents, or drafting meeting minutes.
• This position combines varied responsibilities in facilities management and internal services, with a strong focus on security, reception, and maintaining supplier relationships.
• Organize catering or reception services for meetings, events, or important visits.
• Be a source of ideas and innovation to develop the events business.